Shift Management
Shift Management within OpreX™ Control of Work provides a structured, auditable approach to capturing, managing, and handing over critical operational information between shifts.
Designed for high‑hazard, permit‑driven environments, the Shift Log, Shift Handover, and Work Instructions capabilities ensure that no critical detail is missed—supporting safe, consistent operations across sites, teams, and disciplines.
This solution forms a core part of Yokogawa’s Safe System of Work, helping organisations reduce human error, improve shift‑to‑shift continuity, and strengthen control of operational risk.
Shift Log & Shift Handover
Maintain continuity. Reduce risk. Strengthen accountability.
The Shift Log and Handover modules provide a single, trusted record of all shift related activities, enabling teams to maintain situational awareness and safely transfer responsibility between shifts.
Unlike informal handover methods, OpreX™ Control of Work ensures that shift information is structured, searchable, and permanently retained.
Key Capabilities
- Shift Logs configurable by functional area, aligned to site operations
- Central visibility of live permits, permits in progress, and isolations
- Inclusion of operational data from third party systems (e.g. OPC)
- Secure permalinks to external resources such as dashboards or weather data
- Task and action assignment with automatic visibility in the My Actions list
- Formalised handover between shifts, with outgoing shifts retained as part of the permanent operational record
Operational Value
- Eliminates knowledge gaps at shift change
- Reduces reliance on verbal or paper‑based handovers
- Improves traceability for audits and incident investigations
Embedded Work Instructions
Standardise how work is done—directly from the shift log
Work Instructions extend the Shift Log functionality, allowing structured task guidance and checklists to be embedded directly within shift records.
This ensures that critical activities are completed consistently, compliantly, and according to site‑approved procedures, without relying on separate documents or systems.
Key Capabilities
- Checklist‑style instructions linked to plant hierarchy and work scope
- Planned vs actual timing captured for visibility and analysis
- Priority, status, and assignment fields with colour‑coded indicators
- Rich instruction content including attachments, notes, sub‑instructions, and checklists
- Full version history and audit trail for compliance and governance
- Automated email alerts for status changes and upcoming or overdue actions
- Clear highlighting of overdue tasks for rapid intervention
Supporting a Safer System of Work
Shift Management within OpreX™ Control of Work directly supports compliance with internal safety procedures and industry best practice by:
- Ensuring continuity of safety‑critical information across shifts
- Providing auditable records for safe system of work verification
- Supporting investigations following incidents, near misses, or abnormal operations
- Strengthening management oversight through real‑time visibility and reporting
When combined with Digital Permit to Work, Risk Assessment, and Isolation Management, Shift Management forms a vital control layer within a fully digital Control of Work environment.
Benefits
- Structured shift handover – Captures and transfers safety critical shift information, including permits, isolations, and key activities, with permanent record retention
- Controlled task execution – Embeds work instructions and checklist based tasks directly into shift logs with assignment, status tracking, and alerts
- Full traceability and auditability – Maintain a complete audit trail of actions, instructions, acknowledgements, and overdue items to support a Safe System of Work
Risk Assessment
Robust Risk Assessment identifying all hazards present in the workplace that have the potential to cause harm enabling the necessary control measures to mitigate the risk.
Field Assistant
Mobile execution for safer, more efficient field operations Field Assistant is the mobile enablement layer within OpreX™ Control of Work, extending digital Control of Work processes directly to the point of work.
Reporting
Reporting in OpreX Control of Work allows the user to create and run reports using current and historical data derived from all Job, Task, Isolation and Personnel activity in the system. For example, a report could be created showing all permits completed in an area over a given time period.
E-Learning
The Competence Classroom eLearning portal offers training to workers in an organisation for all modules, Permit to Work, Isolations, and Administration. The portal will enable basic users to receive training in basic tasks.